Hardware Asset Management

Take control of your IT hardware lifecycle with robust asset tracking, lifecycle planning, and transparent reporting-driven by IT Force's structured, human-first approach and proven internal processes.
Why choose IT Force for Hardware Asset Management?

Lost or untracked devices increase business risk. IT Force delivers 99% accurate asset inventories, ensuring you maintain visibility, security, and compliance at every stage.

Manual tracking wastes time and resources. Automated lifecycle management by IT Force reduces admin time by up to 60%, freeing your team to focus on growth.

Asset misplacement can lead to data breaches. Secure decommissioning and audit-ready records from IT Force keep your business protected and audit compliant.

Unexpected hardware failures disrupt productivity. Proactive maintenance schedules from IT Force help reduce device downtime by up to 40%.

Overspending on unused equipment hurts your bottom line. IT Force's usage analytics and cost optimization plans help maximize your IT investment.

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What Clients Say About IT Force Hardware Asset Management

They were great to deal with. Listened to the issues I was having, asked the right questions and explained everything that they were doing on my PC and Laptop while they were doing it. They were very patient. They did a wonderful job.

Dan Bernard

North American Logistics Manager, AEC Solutions

They were great! Very easy to work with and knew exactly what to do. They made sure all our concerns were taken care of. Thanks!

Jennifer

Director of Sales, Casablanca Hotel

They quickly diagnosed and resolved the issues we were experiencing. Their expertise and efficiency minimized our concern and ensured that our systems were safe and secure. What truly stood out was their dedication to customer service. They went above and beyond to ensure that all our concerns were addressed, and even followed up to make sure we had resolved all our concerns. Their friendly and approachable demeanor made the entire experience pleasant and stress-free. I highly recommend them for any IT service needs. The IT Force team's skills, professionalism, and commitment to excellent service are truly commendable. We are grateful for their assistance and look forward to our continued business dealings.

Pamela Durigan

Vice President, Employment Professionals Canada

Very kind and understanding with a great energy. They worked some sort of IT magic that many techy people have not been able to do over the last few days. THANK YOU

Julie Deschambault

Assistant Director, Camp Maple Leaf

They were totally awesome and so patient when working with not only me but also the QuickBooks IT department to get the issue resolved and working for us.

Elizabeth Johnston

Hastec Engineering

IT Force went out of its way to make sure the situation was fully resolved before closing the ticket and was responsive when the issue occurred live, as it did not occur during our originally scheduled resolution time.

Stephanie Khurana

President, Netchem

They were extremely helpful on this, working with me to understand SharePoint sites and how to make them available to outside vendors when needed. I now feel confident we can share production-related documents without compromising our internal confidential documents.

Cindy Mousseau

Trusted By

Gain Total Visibility and Control Over Your IT Assets

Enhance your company's efficiency with end-to-end hardware asset management that goes beyond basic inventory. IT Force's solution ensures every device is tracked, maintained, and retired according to best practices-backed by rigorous internal processes and a transparent communication workflow. Accurate records and proactive lifecycle planning deliver measurable cost savings and reduce risk, while flexible pricing ensures you only pay for what you need.

Comprehensive Hardware Asset Management-From Procurement to Retirement

Lifecycle planning and secure, automated tracking

Asset Inventory & Tracking

Accurate Asset Inventory & Tracking

IT Force's asset inventory and tracking ensures every device is accounted for at every stage of its lifecycle. Leveraging automated discovery tools and manual validation, your business receives a real-time, accurate inventory that's accessible for audits and compliance reviews. Detailed reporting supports informed decision-making and eliminates the risk of lost or untracked hardware-critical for operational efficiency and security.

Lifecycle Management

End-to-End Lifecycle Management

Lifecycle management covers procurement, deployment, maintenance, and retirement of all hardware assets. IT Force plans and schedules upgrades, repairs, and replacements, minimizing downtime and extending asset life. Regular reviews and proactive notifications make it easy to budget and plan, while reducing unexpected costs and disruptions.

Data Destruction & Disposal

Secure Decommissioning & Data Destruction

Secure decommissioning and data destruction protect your sensitive information as devices reach end-of-life. Certified processes ensure all data is safely erased and hardware is responsibly recycled or disposed of. You receive documentation for every retired device-essential for compliance and peace of mind.

Compliance & Audit Reporting

Automated Compliance & Audit Reporting

Compliance and audit reporting tools generate automated, audit-ready records for every asset. IT Force's approach simplifies regulatory compliance and internal audits, providing detailed logs and real-time updates. This reduces administrative workload and supports governance requirements for industries with strict data controls.

Vendor & Warranty Management

Vendor & Warranty Coordination

Vendor and warranty management streamlines support and cost control. IT Force tracks warranty status, handles claims, and coordinates with vendors for repairs or replacements. This proactive approach ensures maximum hardware value and minimizes out-of-pocket expenses, while freeing up your internal resources.

Asset Analytics & Optimization

Custom Asset Analytics & Reporting

Custom asset analytics deliver actionable insights into usage, costs, and optimization opportunities. IT Force provides tailored reports and recommendations, helping you make smarter hardware investments and uncover ways to reduce total cost of ownership, eliminate waste, and maximize productivity.

Awards & Certifications

Proven Results: Hardware Asset Management Metrics That Matter

98%

Client retention rate

2,500+

Issues resolved monthly

25 Years

Years of manufacturing IT expertise

Streamline Operations and Reduce Hardware-Related Risks

Automated asset discovery and tracking for real-time inventory accuracy
Lifecycle planning for optimal device refresh and replacement
Compliance-ready documentation for audits and regulations
Secure decommissioning and certified data destruction
Personalized support for hardware sourcing, deployment, and retirement

Build confidence in your IT environment knowing every asset is accounted for and strategically managed.

Experience Responsive, Flexible Asset Management Solutions

Rely on IT Force's proven expertise with manufacturing and complex environments for hardware asset management tailored to your business. Structured ticketing, rapid response workflows, and proactive monitoring enable fast resolutions, clear communication, and continuous improvement. Let IT Force's team deliver reliable service with the flexibility and responsiveness your business needs-without long-term commitments or hidden fees.

Request Your Hardware Asset Review Today

Gain full control of your IT hardware and reduce costs with expert asset management.

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See How Proactive Asset Management Transformed Client Operations

Miracle outcome in time of disaster

When IT Force first came on the scene, Native Horizons Treatment Centre, a registered charitable organization, had no reliable phone system or centralized server. Although technology and communications are important to them, they had no IT expertise and support to depend on. There was no integration between business apps, no security. They were exposed to every possible security, failure and redundancy risk. Later, the organization experienced a fire and burnt to the ground, destroying the entire administration wing.

Supporting people with restorative powers

Camp Maple Leaf (established in 1955) is a not-for-profit summer camp program for children where leadership’s focus has been more on the children being served than on the technology available to run the organization. When IT Force first met with them their IT capacity and acumen was only slightly higher than zero on a scale of 1 to 10, utilizing outdated laptops and mobile phones. Other than occasional tele-conference calls, the organization lacked the video conference capability which could bring together their geographically dispersed senior leadership team for organizational updates as required throughout the year. The same applied to their newly formed advisory council which lacked the platform to efficiently and effectively enable video meetings throughout the year. The lack of technology utilization also meant that, for the most part, group training of counsellors was limited to onsite-training only one week prior to the arrival of campers at the Camp. Not an ideal situation.

Cost savings for social purpose

In its early days Habitat for Humanity Niagara, a non-governmental and not-for-profit organization, was run by a small team of staff and volunteers who had little knowledge of IT technology or how it could support their efforts. Integration between business applications did not exist, no security measures had been implemented, and they faced all the risks associated with critical failures due to their lack of redundancy. They were quite literally working on borrowed IT equipment. The operation was strangled with no easy path to add new team members to the environment, much less expand their number of retail stores. Needing to address these conditions Habitat Niagara sought a managed IT services provider.

Custom infrastructure drives ROI

Custom-built trailer company, Titan Trailers is a long-time customer of IT Force. Information technology is fundamental to their ongoing operations and success. IT Force strategically helped expand their IT as the company grew from their legacy set up of having one server and eight workstations to their current 20 server SAN solution. They needed reliable and scalable IT that ensured continuous operation to their winning business.

How does IT Force track and manage hardware assets?

You gain complete visibility and control over your hardware assets, ensuring every device is tracked from procurement to retirement. With IT Force, you can expect:

Accurate asset inventory
Lifecycle management for all devices
Automated compliance reporting
Cost optimization through proactive planning
Reduced risk of lost or unsecure hardware

Can you help with hardware refresh and device upgrades?

You benefit from streamlined processes that minimize downtime and reduce manual tracking efforts. Efficient hardware asset management means:

Faster deployment of new devices
Automated warranty and maintenance tracking
Centralized records for easy audits
Proactive replacement scheduling
Reliable integration with your existing IT strategy

What security measures protect retired hardware?

Your business can expect enhanced security and compliance with up-to-date asset tracking. This includes:

Real-time monitoring of device status
Secure data destruction for retired assets
Audit-ready documentation
Reduced risk of unauthorized device use
Consistent enforcement of company policies

How often do you update asset records?

You save time and money by eliminating unnecessary purchases and extending device lifespans. Effective asset management delivers:

Optimized resource allocation
Lower total cost of ownership
Minimal asset loss or misplacement
Data-driven hardware investments
Streamlined vendor management

Is there a minimum contract or commitment required?

You maintain business continuity and agility with predictable hardware operations. Through IT Force's structured approach, you receive:

Clear upgrade paths for all assets
Minimal disruptions during hardware refreshes
Easy scalability as your needs change
Transparent cost forecasting
Expert support for unique requirements